> For the complete documentation index, see [llms.txt](https://btwb.gitbook.io/btwb/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://btwb.gitbook.io/btwb/developers/zapier-triggers.md). # Zapier Triggers This page describes the available trigger events for the BTWB Zapier integration. Each trigger fires when a specific action occurs in your gym management system. ### Versions * **BTWB Zapier Integration 1.0** - Initial release with client, scheduling, and membership triggers * **BTWB Zapier Integration 1.1** - Added additional scheduling event triggers (late cancel, early cancel, no show, uncheck in, reserved) ### Event Categories Events are organized into three categories: * **Client Events** - Actions related to client records * **Scheduling Events** - Actions related to class scheduling and attendance (check-ins, cancellations, reservations, no-shows) * **Membership Events** - Actions related to subscription lifecycle *** ### Client Events #### Client Added Fires when a new client is created in your system. *Version Added: BTWB Zapier Integration 1.0* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID (may be null if not assigned) first_name - Client first name last_name - Client last name email - Client email address starting_connection_status - Initial connection status of the client ``` #### Client Archived Fires when a client record is archived (soft-deleted). *Version Added: BTWB Zapier Integration 1.0* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address ``` #### Client Details Updated Fires when a client's profile information is modified. *Version Added: BTWB Zapier Integration 1.0* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address ``` *** ### Scheduling Events #### Class Checked In Fires when a client checks into a scheduled class. *Version Added: BTWB Zapier Integration 1.0* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address class id - Class record identifier name - Name of the class session date - Date of the class time - Start time of the class class_type id - Class type identifier name - Name of the class type (e.g., "CrossFit", "Yoga") location id - Location identifier name - Name of the gym location ``` #### Class Late Canceled Fires when a client late-cancels a class reservation. *Version Added: BTWB Zapier Integration 1.1* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address class id - Class record identifier name - Name of the class session date - Date of the class time - Start time of the class class_type id - Class type identifier name - Name of the class type (e.g., "CrossFit", "Yoga") location id - Location identifier name - Name of the gym location ``` #### Class Early Canceled Fires when a client cancels a class reservation before the late-cancel window. *Version Added: BTWB Zapier Integration 1.1* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address class id - Class record identifier name - Name of the class session date - Date of the class time - Start time of the class class_type id - Class type identifier name - Name of the class type (e.g., "CrossFit", "Yoga") location id - Location identifier name - Name of the gym location ``` #### Class No Show Fires when a client is marked as a no-show for a scheduled class. *Version Added: BTWB Zapier Integration 1.1* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address class id - Class record identifier name - Name of the class session date - Date of the class time - Start time of the class class_type id - Class type identifier name - Name of the class type (e.g., "CrossFit", "Yoga") location id - Location identifier name - Name of the gym location ``` #### Class Unchecked In Fires when a client's check-in to a class is reversed. *Version Added: BTWB Zapier Integration 1.1* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address class id - Class record identifier name - Name of the class session date - Date of the class time - Start time of the class class_type id - Class type identifier name - Name of the class type (e.g., "CrossFit", "Yoga") location id - Location identifier name - Name of the gym location ``` #### Class Reserved Fires when a client reserves a spot in a scheduled class. *Version Added: BTWB Zapier Integration 1.1* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address class id - Class record identifier name - Name of the class session date - Date of the class time - Start time of the class class_type id - Class type identifier name - Name of the class type (e.g., "CrossFit", "Yoga") location id - Location identifier name - Name of the gym location ``` *** ### Membership Events #### Subscription Started Fires when a membership subscription becomes active. *Version Added: BTWB Zapier Integration 1.0* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address subscription id - Subscription record identifier membership_plan id - Membership plan identifier name - Name of the membership plan ``` #### Subscription Canceled Fires when a membership subscription is canceled. *Version Added: BTWB Zapier Integration 1.0* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address subscription id - Subscription record identifier membership_plan id - Membership plan identifier name - Name of the membership plan ``` #### Subscription Expired Fires when a membership subscription reaches its end date and expires. *Version Added: BTWB Zapier Integration 1.0* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address subscription id - Subscription record identifier membership_plan id - Membership plan identifier name - Name of the membership plan ``` #### Subscription Past Due Fires when a subscription payment fails and the subscription becomes past due. *Version Added: BTWB Zapier Integration 1.0* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address subscription id - Subscription record identifier membership_plan id - Membership plan identifier name - Name of the membership plan ``` #### Subscription Pause Started Fires when a membership subscription is paused (temporarily suspended). *Version Added: BTWB Zapier Integration 1.0* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address subscription id - Subscription record identifier membership_plan id - Membership plan identifier name - Name of the membership plan ``` #### Subscription Pause Ended Fires when a paused membership subscription resumes. *Version Added: BTWB Zapier Integration 1.0* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address subscription id - Subscription record identifier membership_plan id - Membership plan identifier name - Name of the membership plan ``` #### Subscription Scheduled Fires when a membership subscription is scheduled to start at a future date. *Version Added: BTWB Zapier Integration 1.0* **Trigger Data:** ``` id - Unique event identifier time - When the event occurred (ISO 8601 timestamp) organization_id - Your organization identifier client id - Client record identifier member_id - Member ID first_name - Client first name last_name - Client last name email - Client email address subscription id - Subscription record identifier membership_plan id - Membership plan identifier name - Name of the membership plan ``` *** ### Common Fields All events include these standard fields: | Field | Description | | ---------------- | ---------------------------------------------------------------------------------- | | id | Unique identifier for this event. Use to deduplicate if a Zap runs multiple times. | | time | ISO 8601 timestamp when the event occurred. Example: `2024-01-15T14:30:00Z` | | organization\_id | Your gym organization identifier. Useful when managing multiple locations. | *** ### Notes * Events are returned in reverse chronological order (newest first) * Zapier polls for new events periodically * Each event fires once per occurrence * Client email may be null if the client has no email on file * Member ID may be null if not assigned to the client --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation by asking a question. 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